Consulting invoice template
Consulting invoices go to accounting departments, so they need to look the part: precise numbering, clear terms, and line items a CFO can map to a purchase order. Nothing you enter leaves your browser.
What corporate clients expect
- A PO or reference number — if the client issued a purchase order, quote it in the notes; invoices without one can sit in approval queues for weeks.
- 30-day terms — larger organizations often pay on Net 30 regardless of what you write, but writing it makes the clock enforceable.
- Hours with a subject — "Strategy consulting — 12h" plus a one-line focus ("pricing review, Q3") is enough; attach a detailed time log only if asked.
- Separate lines for separate rates — advisory hours and a fixed-price workshop shouldn't share a line; mixed rates on one line is the number-one reason invoices bounce back with questions.
A worked example
A month of advisory work plus a facilitated half-day workshop:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Strategy consulting | 12 | $160.00 | $1,920.00 |
| Workshop facilitation (half-day) | 1 | $900.00 | $900.00 |
| Total due | $2,820.00 | ||
Cross-border B2B services inside the EU? Note 'VAT reverse charged' and both VAT IDs — both fields exist in the editor.
Use this template now. It opens in the free QuietInvoice editor with the example lines prefilled — replace them with your own, add your logo and tax rate, and download the PDF. No signup, and your data stays in your browser.
Open this template in the editorCommon questions
How do I invoice a retainer?
One line, quantity 1, the monthly amount, issued on the same date each month with sequential numbering. Put the covered period in the description ('Advisory retainer — September 2026') so each invoice is self-explanatory in an audit.
What payment terms should I set?
Net 14 for small businesses, Net 30 for corporates — and date your follow-up from the due date, not the send date. A polite reminder the day after the due date is normal and expected.