Graphic designer invoice template
Design work is sold as outcomes, and the invoice should read that way: concepts, revision rounds, and final files — not anonymous hours. No account, nothing uploaded.
What belongs on a design invoice
- Name the deliverable and its scope — "Logo design — 3 concepts, 2 revision rounds" documents what was included, which is your defence when a fourth revision is requested for free.
- Bill extra rounds separately — a line item for out-of-scope revisions, at a rate agreed up front, turns scope creep into revenue instead of resentment.
- State usage and delivery terms — the notes field is the place for "final files delivered on receipt of payment" and any licence terms (exclusive use, print + digital, etc.).
- Deposits — if you took 50% up front, show it: either a negative discount line or a note ("50% deposit received"), so the total due is unambiguous.
A worked example
A brand package billed as two fixed-price deliverables:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design — 3 concepts, 2 revision rounds | 1 | $950.00 | $950.00 |
| Brand style sheet (colors, type, usage) | 1 | $450.00 | $450.00 |
| Total due | $1,400.00 | ||
The editor supports flat or percentage discounts — useful for showing a deposit already paid.
Use this template now. It opens in the free QuietInvoice editor with the example lines prefilled — replace them with your own, add your logo and tax rate, and download the PDF. No signup, and your data stays in your browser.
Open this template in the editorCommon questions
How do I handle a client who wants endless revisions?
Price the included rounds into the deliverable line, and put the per-round rate for extras in the notes of every invoice and quote. Once extra rounds are a normal paid line item, requests become decisions instead of arguments.
Should I charge for concepts the client didn't pick?
The exploration is the work — three concepts is three concepts' worth of design time, and the price of the chosen logo includes the road not taken. Present it as one deliverable line, as in the example above.