Web developer invoice template
Built for how development work is actually billed: hours against a scope, a QA line, and a handoff. Fill it in below and download the PDF — no account needed.
What to put on a development invoice
- Split the work into phases — development, QA, deployment. One opaque "development — 32h" line invites questions; three legible lines get approved.
- Reference the agreement — a statement-of-work or ticket range ("per SOW of 12 Aug", "sprints 14–15") in the notes ties the invoice to something the client already signed off.
- State what happens on late payment — even a gentle "payment within 14 days" sets the clock. For ongoing retainers, invoice on the same day each month.
- Hold the handoff — if you transfer repositories or credentials on final payment, say so in the notes. It's the freelancer's only real lever.
A worked example
An hourly engagement at $85/hour, billed in three phases:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Frontend development | 24 | $85.00 | $2,040.00 |
| Bug fixes & QA | 6 | $85.00 | $510.00 |
| Deployment & handoff | 2 | $85.00 | $170.00 |
| Total due | $2,720.00 | ||
Registered for VAT or sales tax? Set the rate in the editor and it's added to the total automatically.
Use this template now. It opens in the free QuietInvoice editor with the example lines prefilled — replace them with your own, add your logo and tax rate, and download the PDF. No signup, and your data stays in your browser.
Open this template in the editorCommon questions
Should I bill for meetings and communication?
Yes, if they're substantial — calls, standups, and written reviews are work. Either include them in your hourly log or price them into your project rate. Unbilled communication is the most common way developers undercharge.
How do I invoice for a fixed-price project?
Use one line per milestone with quantity 1 — e.g. 'Milestone 2: checkout flow — $2,400'. Invoice each milestone as it's accepted rather than everything at the end; it smooths your cash flow and caps your risk.